Deadlines get lost in spreadsheets
Excel won't warn you that a professional inspection expires next month. You rely on one person's memory.
Equipment and inspection tracking for companies in Slovakia
Equipment inspections without deadline chaos
Safeo ID is software for tracking regulated technical equipment and its inspections. It helps you set inspection intervals by equipment category, keeps the reports with each unit and emails you about deadlines before they turn into a problem.
No-obligation demo on your own equipment · from €20 per month excl. VAT
- Built and supported in Slovakia
- Runs in the browser, no installation
- A QR code on every unit
- 5categories of regulated equipment – pressure, gas, lifting, electrical and fire
- 5×email reminders before expiry – from 90 days out to the last day
- 37predefined training types with default intervals
- 0installations – a web app for desktop, tablet and mobile
Why Excel and a calendar aren't enough
Tracking inspections in a spreadsheet works – until something slips
With dozens of units, different inspection types and multiple sites, keeping track of inspection deadlines becomes a risk. These are the situations Safeo ID solves.
Every unit has different deadlines
Pressure, gas, lifting and electrical equipment each have their own inspection types and intervals. Looking them up every time eats up hours.
Reports are scattered
In emails, binders and shared drives. When an inspection or audit comes, you hunt for documents under pressure.
Defects have no owner
An inspection finds a defect, but it's unclear who should fix it and by when. It stays buried in a note.
| Task | Excel / calendar | Safeo ID |
|---|---|---|
| Inspection intervals | You look them up and retype them by hand | Pre-filled by category, group and inspection type |
| Deadline reminders | Only if someone sets them up manually | Emails 90, 30, 10, 5 and 1 day before expiry |
| Reports and documents | In different folders and emails | Right with the unit and the specific inspection |
| Equipment status in the field | You have to call the office | A QR code on the unit shows its details and inspections |
| Defects found in inspections | A note in a cell | Responsible person, fix deadline and email notification |
| Multiple companies and sites | More files, more versions | Everything in one system, filterable by site |
How Safeo ID works in practice
From adding a unit to a deadline reminder in 5 steps
Click a step to see what you do in the app and what Safeo ID does for you.
Equipment is organized by company and site – easy to navigate even across multiple buildings.
Each category of regulated equipment has its own technical parameters – pressure, volume, load capacity, gas type and more.
Professional inspection6 months
Interval pre-filled for subgroup Aa
Professional test36 months
Interval pre-filled for subgroup Aa
Official test120 months
Interval pre-filled for subgroup Aa
An example from the app for gas equipment, subgroup Aa. You can always adjust the interval – for some subgroups you enter it yourself.
When a defect is found, the responsible person gets an email with the description and fix deadline.
42Regulated units
3Due soon
1Overdue
In 30 days: professional inspection – Gas boiler room K1. Email sent to the
company's editors.
Overdue: internal inspection – Compressor pressure vessel.
Reminders go out 90, 30, 10, 5 and 1 day before expiry. For trainings and medical check-ups, the employee is notified directly too.
Want to see it with your own equipment? We'll walk you through Safeo ID using your case.
Try the app
What Safeo ID does for you
Less paperwork, more confidence in your inspections
It's not just another spreadsheet. Safeo ID takes over the routine work around inspection duties so you can focus on running your sites.
Less digging for which inspection is due when
For each equipment category, it suggests the right inspection types and pre-fills their intervals. The “Valid until” date calculates itself.
Feature: inspections and intervals by category
Lower risk of missed deadlines
Deadline tracking runs automatically: five email reminders from 90 days out to the very last day. Nothing depends on one person's memory.
Feature: automatic reminders
The big picture on one screen
A calendar of all deadlines and an overview by category: how many inspections are coming up and what's overdue.
Feature: task calendar and overview
Documentation in one place
Reports, photos and manuals stored right with the unit, the inspection or the employee. No more digging through binders.
Feature: central equipment and attachment records
Easier audit preparation
Inspection history with recorded results, a PDF of the equipment details and a QR code that shows the status right at the unit.
Feature: inspection archive, PDFs and QR codes
Defects followed through to the end
Assign a responsible person and a deadline to every defect found in an inspection. They get an email right away.
Feature: inspection results and notifications
A quick look at the system
See what staying organized looks like in practice
The video shows how Safeo ID helps a site keep its equipment, inspections and deadlines under control.
- Regulated equipment tracked by site
- Inspections with validity and reports
- A QR code right on the equipment
Demo with a fictional company, no sign-up needed. Only you see your changes.
Features
Everything you need to track inspections and operational duties
Safeo ID is a web app – it runs in the browser on desktop, tablet and mobile.
Regulated equipment records
Pressure, gas, lifting, electrical and fire equipment with group, subgroup and technical parameters.
Inspections and checks
Inspection type, date, result, cost, notes and attachments. Create the next inspection in one step; older ones are archived.
Calendar and reminders
Monthly, weekly and daily views of deadlines. Emails go to company editors – and, for trainings, to employees too.
QR codes on equipment
Download a QR code and stick it on the unit. Scanning it shows the equipment details and inspection list – no login needed.
Companies and sites
Multiple companies and sites in one account. Editors see only the companies they have access to.
PDFs and attachments
Download equipment, vehicle or employee details as a PDF. Attach files of up to 30 MB to any record.
Besides regulated equipment, you can also track:
Employee trainings
Medical check-ups
Vehicle fleet – inspections, emissions, insurance, vignettes
Custom items
Who Safeo ID is for
For anyone responsible for technical equipment
From a single site to managing dozens of buildings and clients.
Manufacturers
Compressors, pressure vessels, cranes, factory hall wiring. Dozens of units with different deadlines.
All regulated equipment and its inspections in one overview across sites.
Technical equipment operators
Boiler rooms, gas and lifting equipment, where a missed professional inspection puts operations at risk.
You always know which inspection or test is coming up next.
Facility managers
Lightning protection, wiring, fire extinguishers, fire doors and boiler rooms across multiple buildings.
Each building as its own site, with a QR code right on the equipment.
OSH specialists
Beyond regulated equipment: trainings, medical check-ups and other employee duties – for one or many companies.
Deadlines for all clients and employees in one calendar.
Companies with lots of equipment
Extensive assets, a vehicle fleet and several responsible people who need the same information.
The Individual plan with a custom number of items and editors.
Not sure it's a fit for you?
Tell us what equipment you track. We'll walk you through Safeo ID using your case.
Book a demo
Pricing
Simple plans based on the amount of equipment
Prices are in EUR, excluding VAT, per calendar month of prepaid service.
Standard
For a smaller company or a single site with a handful of units.
from €20 / month
- 3 system editors
- 5 GB storage
Number of stored items
- 50 employees
- 15 regulated equipment units
- 3 types of fire equipment
- 10 vehicles
- 10 custom items
Profi
For companies with multiple sites, a larger team and a vehicle fleet.
from €50 / month
- 5 system editors
- 10 GB storage
Number of stored items
- 150 employees
- 30 regulated equipment units
- 6 types of fire equipment
- 20 vehicles
- 20 custom items
Individual
For large companies, multi-building facility managers and OSH specialists with many clients.
Custom pricing
- 20+ GB storage
- Custom number of items
- Custom number of editors
Every plan includes:
- calendar and email reminders
- inspection intervals by category
- QR codes and PDF export
- attachments on records
- trainings, medical check-ups and vehicle fleet
Not sure which plan to choose? Call +421 911 635 510 and we'll recommend one based on how much equipment you have.
Who you trust with your data
A Slovak team and secure access to your data
About us
Safeo ID is developed by a Slovak team with many years of experience in occupational safety and process digitalization. We design the app around how inspections and checks actually take place at Slovak sites.
Safeo ID is already used in practice by our first customers, and their feedback directly shapes what we build next.
You talk directly to the people who build the app – no call centers in between.
Security and data protection
- All communication with the app runs over an encrypted connection (HTTPS).
- Sign-in is handled by Firebase Authentication from Google – we don't store passwords in our own database.
- Editors see only the companies they have been granted access to.
- The database is hosted by a Slovak hosting provider.
- The system keeps an internal history of changes to key records.
FAQ
Questions about tracking inspections in Safeo ID
How does Safeo ID help determine inspection intervals?
For each unit, you choose the category (pressure, gas, lifting, electrical, fire), group and subgroup. When you add an inspection, the app suggests the inspection types for that category – for example a professional inspection, professional test or official test – and pre-fills their intervals. The “Valid until” date is calculated automatically.
You can adjust the interval at any time, and for some subgroups you enter it yourself. Pre-filled values are guidance only – the equipment operator is responsible for setting the deadlines, so we recommend confirming them with your inspector.
Does Safeo ID replace the inspector?
No. Inspections and professional checks are still carried out by an authorized person. Safeo ID helps you keep track of when each inspection needs to be ordered, what the result was, where the report is and who needs to fix any defects found.
When are deadline reminders sent, and to whom?
Email reminders go out 90, 30, 10, 5 and 1 day before an inspection, check, training or medical check-up expires. They go to the company's editors – and for trainings and medical check-ups, to the employee as well. When an inspection finds a defect, the responsible person gets an email right away.
What shows up when you scan the QR code on a unit?
A public equipment page with basic and technical details and a list of inspections – type, validity, responsible person and result. No login is required, so maintenance staff or an inspector can see the information right at the equipment.
What else can I track besides regulated technical equipment?
Employee trainings (with predefined types and intervals), medical check-ups, your vehicle fleet including roadworthiness tests, emissions checks, liability insurance and highway vignettes, plus custom items tailored to your operations.
Can I manage multiple companies and sites in one account?
Yes. You assign equipment, vehicles and employees to a company and site, and filter by them as well. Editors see only the companies they have access to.
Do I need to install anything?
No. Safeo ID is a web app that runs in the browser on a computer, tablet or mobile phone.
How can I try Safeo ID?
Fill in the short form or call +421 911 635 510. We'll get back to you, show you the app using your own equipment as an example and set up access for your company.
How much does Safeo ID cost?
The Standard plan starts at €20 and Profi at €50 per month, excluding VAT. For larger numbers of units and editors, we'll prepare a custom quote. See pricing for details.
Try Safeo ID
Get your inspections under control before the next audit
Leave us your name and email. We'll get in touch, show you the app and set up access for your company.
- A demo using your own equipment and inspections
- We'll recommend a plan based on your item count
- We'll set up access for your company
- No obligation – decide after the demo
Prefer to talk by phone? +421 911 635 510